The Port is Hiring: Property Operations Coordinator
Bring your property operations and field‑management expertise to an organization where your work directly strengthens neighborhoods and improves community well-being. As a Property Operations Coordinator at The Port, you’ll play a vital role in stewarding properties across Hamilton County, supporting revitalization, ensuring safety and compliance, and helping prepare sites for future use.
We are seeking a Property Operations Coordinator to manage property maintenance activities, coordinate contractors and public-agency partners, and support decision‑making around rehabilitation and demolition efforts.
Applicants may send a resume and cover letter to Chelsea Boyer at cboyer@cincinnatport.org.
Job Description
The Property Operations Coordinator oversees a diverse portfolio of properties owned or managed by The Port and the Hamilton County Landbank, including vacant lots, residential, commercial, and industrial buildings. This role ensures properties are maintained to high standards of safety, compliance, and stewardship. The Property Operations Coordinator manages property maintenance, supports demolition and rehabilitation efforts, and serves as a liaison with public agencies and contractors.
What You'll Do
Property Maintenance & Operations
- Arrange for and/or coordinate the maintenance and upkeep of properties owned or managed by The Port which may include houses, commercial and industrial buildings, and vacant lots.
- Ensure regular maintenance services (e.g., grass cutting) are performed in a cost-efficient manner on an appropriate schedule.
- Assess and/or coordinate the assessment of the condition of inventory upon acquisition as well as implement an appropriate short- and long-term approach to security and code enforcement matters.
- Ensure compliance with internal procedures and local regulations.
- Respond promptly to complaints, citations, and illegal dumping issues.
- Record all property management and maintenance activities in cloud-based property management system.
- Facilitate access for contractors, utility providers, and prospective buyers or tenants, as needed.
- Occasionally perform hands-on maintenance tasks as needed including board-ups.
- Support internal decision-making regarding property rehabilitation versus demolition.
- Develop efficient and comprehensive schedule for routine field review of properties.
- Support and maintain centralized information regarding access to properties, including keys and codes.
Contractor & Vendor Management
- Negotiate and manage contracts for services such as security, groundskeeping, and maintenance.
- Develop bid documents and oversee the bidding process in accordance with legal requirements.
- Assist contractors with onboarding into internal compliance and property management systems.
- Oversee contractor compliance with their contractual scopes of work and quality of work.
- Coordinate with service providers for transfers or cancellations.
- Manage property maintenance budgets and review contractor invoices for accuracy and compliance prior to payment. Coordinate with Accounting on payment.
- Actively identify and engage new contractors aligned with the Port Authority’s values.
Interagency & Public Coordination
- Serve as the primary contact for Police, Fire, Health Department, and Code Enforcement across City of Cincinnati and other Hamilton County political jurisdictions.
- Coordinate with legal counsel and internal teams on contracting and compliance matters.
- Communicate effectively with adjacent property owners and the general public.
- Collaborate with internal teams and external contractors to improve property management software.
What You Bring
Education and Experience
- High school diploma or equivalent required; bachelor’s degree in facilities maintenance or related field preferred.
- Five years of property‑management or maintenance experience.
- Valid Driver’s License.
Additional Attributes
- Strong written and verbal communication; proficiency with computers and job‑relevant software.
- Ability to maintain strong relationships with contractors, officials, community members, and colleagues.
- High organization and attention to detail, with ability to manage numerous contracts.
- Knowledge of trades such as carpentry, plumbing, drywall, masonry, paving, and painting.
- Ability to inspect properties, operate office equipment, and perform essential job functions safely.
- Creative problem‑solving skills for complex or distressed properties.
Working Conditions
- Work performed in a mix of office, field, and property environments, including vacant lots, residential, commercial, and industrial buildings.
- Exposure to outdoor weather conditions and potentially unsafe or unsanitary property conditions.
- Standard office hours; may require additional hours, including evenings and weekends, depending on business needs.
- Fast-paced, dynamic environment requiring responsiveness to complaints, citations, and interagency coordination.
- Regular local travel throughout Hamilton County.
Why Work at The Port?
We’re a mission-driven team working to advance the public good in Hamilton County. At The Port, you’ll be part of a collaborative, forward-thinking organization that values innovation, integrity, and impact. Apply today and help us bring new life to the places that need it most.
The Port of Greater Cincinnati Development Authority (The Port) is a public agency that partners with the City of Cincinnati and Hamilton County, along with economic development organizations, municipalities, and foundations to ensure every acre of local real estate is developed into productive use. Specifically, The Port works to redevelop manufacturing and residential real estate to build the foundation of job creation and livable, revitalized communities so Greater Cincinnati residents can experience economic prosperity.
The Port has been stimulating economic growth in Southwestern Ohio for more than two decades. Through its work, it strengthens Hamilton County and Cincinnati communities, home by home and block by block to increase access to homeownership. It surrounds neighborhoods with revitalized business districts and makes forgotten industrial sites attractive to manufacturers with high-paying jobs. This helps provide jobs families can live on and homes they can afford in cleaner, greener, safer neighborhoods and business districts. The Port makes real estate work – for everyone.
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Not all functions listed may be performed and other duties may be assigned to meet business needs as determined by the Organization.
The Port of Greater Cincinnati Development Authority is an Equal Opportunity Employer.
Applicants may send a resume and cover letter to Chelsea Boyer at cboyer@cincinnatport.org.